PEO Services
Payroll Administration
Keep payroll running smoothly without the administrative burden. ExtensisHR combines payroll processing, tax administration, and compliance support into one streamlined solution to help reduce risk, save time, and improve operational efficiency.
How Outsourced Payroll
Administration Helps Your Business
ExtensisHR payroll services simplify payroll operations by:
Improving payroll accuracy
We keep your payroll processing organized and your employees paid on time, every time.
Staying compliant
everywhere you operate
Your dedicated Payroll Specialist and support team track tax changes and filing deadlines across states and jurisdictions.
Reducing admin workloads
Free internal teams from payroll tasks so they can focus on broader business priorities.
How We Handle Payroll Administration
Full-service payroll processing and tax compliance, included in your PEO solution.
Payroll Processing
ExtensisHR handles the total payroll process from start to finish.
- A dedicated Payroll Specialist
- Multi-frequency payroll support (weekly, biweekly, semi-monthly)
- Bonuses, commissions, supplemental, and other off-cycle payments
- Direct deposit, check, and payday card distribution
- Garnishments and deductions management
Deliver a more consistent payroll experience for your workforce.
Tax Filing and Compliance
Staying current on tax forms and regulations is a full-time job. We handle it, so you stay covered.
- Federal, state, and local payroll tax filing
- W-2 and 1099 preparation and distribution
- Quarterly and annual tax filings
- Work Opportunity Tax Credit and economic/workforce grant support
- New state registration support for remote and multistate employees
- Tax notice management and resolution
Maintain payroll compliance without tracking every mandate change yourself.
Self-Service Platform
Give employees and managers secure access to payroll information through an easy-to-use, self-service platform.
- Digital pay stub access
- W-2 form downloads and tax document management
- Direct deposit setup and updates
- Payroll history and year-to-date summaries
- Role-based security access
- Employee records maintenance, including new hire and termination data
Fewer payroll questions across your workforce means more time spent on what matters.
Reporting and Insights
Access payroll reporting insights that help support smarter financial and workforce planning decisions.
- Standard and custom payroll reports
- Labor cost reporting by department, location, or cost center
- On-demand reporting for flexibility
- Payroll audit and reconciliation support
- Year-end reporting and planning support
Clear reporting helps you manage costs and plan for growth.
How Our Payroll Administration Works
1. Set up your payroll
Your dedicated Payroll Specialist helps establish schedules, earning structures, deductions, and tax configurations aligned to your business operations.
2. Process payroll each period
You submit time and labor hours and pay changes. We’ll handle processing, tax withholding, direct deposit, and everything else in between.
3. Stay compliant year round
Your payroll team monitors tax law changes, filings, and notices for accuracy.
Get Payroll Right the First Time
Simplify payroll administration with dedicated experts and a total payroll solution for processing, tax filings, and ongoing compliance responsibilities.
Frequently Asked Questions
-
What is payroll administration?
Payroll administration covers every task that helps businesses pay workers accurately and on time, such as calculating employee compensation, withholding taxes and wages, processing deductions, setting pay schedules, complying with relevant laws, and completing year-end reporting for W-2s and other tax forms.
-
Are payroll services included with my PEO solution?
Yes, our PEO solution offers payroll administration and support, including schedule management, payment processing, tax filing, and maintaining notices on your behalf.
-
Does ExtensisHR handle tax compliance and filing?
Yes. ExtensisHR handles federal, state, and local payroll tax calculations, withholding, and filing. This includes quarterly and annual filings, W-2 and 1099 preparation, and new state registrations for businesses with remote or multistate employees.
-
Can ExtensisHR process payroll for remote employees in multiple states?
Yes. ExtensisHR supports payroll administration for remote and hybrid workforces, including assistance with multistate payroll tax registrations and compliance requirements.
-
What is the difference between payroll processing and payroll administration?
Payroll processing is the specific act of calculating and distributing employee wages. Payroll administration is a broader term that defines the full system, from tax filing and compliance management to year-end reporting and ongoing support for payroll-related issues.
