Work Eligibility
Definition
The legal authorization for an individual to be employed in the United States.
What is Work Eligibility?
Federal law requires all employees to present valid documentation such as a U.S. passport, green card, I-9 documents, or other approved identification to confirm their eligibility to work. Employers must verify this status through Form I-9 and in some cases, E-Verify.
Why is Work Eligibility Important for Employers?
- Ensures compliance with federal immigration and employment laws
- Protects employers from fines, audits, and potential legal action
- Required documentation supports accurate onboarding and recordkeeping
- Demonstrates due diligence and ethical hiring practices
- Supports participation in government contracts where E-Verify is mandated
FAQs
How do employers verify work eligibility?
Through Form I-9, which documents identity and employment authorization, typically supported by a passport, green card, or other approved ID.
Are all U.S. employers required to verify work eligibility?
Yes. Every employer must verify identity and work authorization within the first three business days of employment.
Is E-Verify required?
Not federally, but some states and federal contractors require employers to use E-Verify in addition to Form I-9.
How ExtensisHR Can Help
We simplify and streamline compliance by:
- Managing I-9 and E-Verify processes
- Tracking document expiration dates and re-verifications
- Training HR and hiring managers on best practices and legal requirements