Form I-9
Definition
A federal document used to verify an employee’s identity and authorization to work in the U.S.
What is Form I-9?
All U.S. employers must complete Form I-9 for each employee, verifying their identity and employment eligibility. Forms must be filled out within three days of hire and retained for specific periods.
Why is Form I-9 Important for Employers?
- Properly completing and maintaining this form helps employers stay compliant with requirements and prepared for potential audits. Key responsibilities include:
- Completing sections 1 and 2 accurately
- Reviewing original documents in-person (or virtually under DHS guidelines)
- Securely storing and retaining forms per federal timelines
FAQs
What is the purpose of Form I-9?
It verifies the identity and employment authorization of individuals hired for employment in the United States.
Who is required to complete Form I-9?
All U.S. employers must complete Form I-9 for each individual they hire (citizens or noncitizens) on or before the employee’s first day of work.
How long must an employer retain the I-9 form?
Employers must retain the form for either three years after the hire date or one year after employment ends, whichever is later.
How ExtensisHR Can Help
We simplify I-9 compliance by offering:
- Secure electronic I-9 solutions
- Training and documentation audits
- E-Verify administration when applicable
- Timely document retention and proper disposal