Employee Handbook
Definition
A formal document that outlines a company’s policies, procedures, and expectations for employees.
What is an Employee Handbook?
An employee handbook is an essential compliance and communication tool that outlines key topics such as conduct, benefits, time off, health and safety, disciplinary procedures, and company values. It sets the tone for a consistent and respectful work environment.
Why is an Employee Handbook Important for Employers?
- Provides legal protection in the event of disputes or claims
- Establishes clear expectations and behavioral standards
- Ensures uniform policy communication across the workforce
- Supports onboarding and performance management
- May be required by insurers or government agencies
FAQs
Is an employee handbook legally required?
Not federally, but it’s highly recommended and often required by insurers or to meet state law expectations for compliance.
What topics should be included in a handbook?
Policies on conduct, leave, benefits, anti-discrimination, harassment, remote work, and disciplinary procedures.
How often should a handbook be updated?
At least annually or whenever there are major policy or legal changes at the federal or state level.
How ExtensisHR Can Help
We partner with customers to:
- Create and maintain compliant, custom handbooks
- Monitor and update content in line with federal and state laws
- Develop multilingual versions
- Train managers on enforcement
- Align handbooks with company culture and goals