New Hire Reporting
Definition
A legal requirement to report newly hired or rehired employees to the state.
What is New Hire Reporting?
Federal law requires employers to report new hires to the state directory within 20 days (or sooner in some states). It is required in all 50 states and plays a vital role in child support enforcement and preventing unemployment fraud.
Why is New Hire Reporting Important for Employers?
- Helps avoid fines and penalties by maintaining compliance
- Strengthens overall workforce and payroll compliance systems
- Facilitates timely processing of employee benefits and tax records
- Supports accurate government reporting and workforce data tracking
FAQs
What is new hire reporting and why is it required?
Employers must report newly hired or rehired employees to a state directory, typically within 20 days, to support child support enforcement and fraud prevention.
Who must report new hires?
All employers regardless of size or industry must comply, including those using a payroll provider or PEO.
What information must be reported?
Employee name, address, Social Security number, and the employer’s name, address, and FEIN.
How ExtensisHR Can Help
We simplify and streamline new hire reporting by:
- Integrating with payroll and HRIS platforms
- Managing timely and accurate submissions to meet all deadlines
- Monitoring changing requirements across states